Business Etiquette in Communication

“Well, you’re just not that important to me”

This is the message you hear when emails are not acknowledged; phone calls are not returned, especially when you know the person never misses looking at their caller ID.

I’m not talking about SPAM, which we all get in our email or from telephone marketing calls. I am referring to the legitimate communication we have with colleagues, business associates and client relationships.

Professionalism in communication is more than just guidelines for performance in the workplace, but should be standards for living that affect everything we do.

Effective business etiquette practices are not simply what we do in the workplace, but are a lifestyle that transcends the workplace into our daily lives. This lifestyle translates into protocols that have been developed into acceptable business etiquette practices.

Business etiquette is not static, but dynamic, and is always changing to represent actions that display values of respect, kindness and humility. Although acceptable etiquette practices may change, the values on which they are built are lasting and enduring.

Think about that the next time you receive an email or phone message from someone who is saying to you by virtue of the communication – “You are important to me; that’s why I’m reaching out to you.

Do you really want them to feel that they are unimportant?

What are your comments? Let us know what you think.

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Employees Leave Managers, Not Companies

Some of the most frequently mentioned issues around why employees leave are:*

  • Poor management—uncaring and unprofessional managers; overworked staff; no respect, not listening, putting people in wrong jobs; speed over quality; poor manager selection processes.
  • Poor communications—problems communicating top-down and between departments; after mergers; between facilities.
  • Lack of recognition—that says it all.
  • Poor senior leadership—not listening, asking, or investing in employees; unresponsiveness and isolation; mixed messages.
  • Lack of training—nonexistent or superficial training; nothing for new hires, managers, or to move up.

According to a Gallop survey 74% of employees are disengaged at work. Disengaged employees will search for an organization that will engage them.

One of the key actions that companies can take to drive higher levels of engagement, and in turn retention, is to improve leadership skills of front-line managers. In fact, more than half of best-in-class organizations provide training and tools to managers to help them better engage their employees. Two programs — on-boarding (conducted when employees start working) and development plans (agreed to by manager and employee) — are critical to building high levels of engagement. On-boarding ensures that employees are aligned with the organizational mission and priorities from their earliest days, and development plans ensure that employees and managers remain in alignment when it comes to their role in achieving organizational success.

However, before you can design programs that help employees with on-boarding or development training that will engage them, you first need to know what to focus your development on. Knowing specifically how the job aligns with the organizational mission and priorities (accountabilities) and being able to communicate that to employees is critical.

An earlier Aberdeen study, “The 2009 HR Executive’s Agenda,”** found that employee engagement was the top HR strategy being pursued by organizations in 2009. The reason most cited for this focus on engagement is the need to ensure workforce productivity and employee performance during a period of economic uncertainty. But the benefits of engagement go even further.  Leading organizations with effective employee engagement strategies are seeing a 22 percent year-over-year improvement in customer satisfaction and loyalty, the study notes. With effective programs in place such as on-boarding and manager training, organizations have the building blocks they need to succeed at employee engagement.

*The 7 Hidden Reasons Employees Leave: How To Recognize The Subtle Signs and Act Before It’s Too Late, by Leigh Branham, 2005, AMACOM publishers.

**Aberdeen study, “The 2009 HR Executive’s Agenda.”

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eLearning Courses

For eLearning courses offered by Talent Match Plus go to Courses at Talent Match Plus

Social Networks in Business?

According to LinkedIn, 34% of all Web pages viewed are hosted within social networks. Bersin & Associates think this may explain why all “Millennial” employees (under the age of 25) expect to find an on-demand learning portal within their employer’s environment.

These trends are also present in the delivery systems being used. Traditional elearning has and will continue to be delivered over desktop and laptop hardware. The growing trend, however, is for delivery over Smart Phones and iPods called mLearning (m for mobile).

Meryl Lynch has been delivering training, especially “just-in-time-information” to their field representatives over their Blackberrys.

We are sure watching this trend with great interest and already have resources in place to develop engaging mLearning that includes knowledge checks and images over Smart Phones.

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Follow the Leader

There are many articles and books written about the qualities and attributes of exemplary leadership. Most focus on how great leaders lead and how they make a difference within organizations.

There has been less attention given to the qualities and attributes of the individuals that are led, the followership.

Leaders cannot be great leaders without the presence of great followers. Followers need qualities and attributes that make leading possible.

Organizations have many more followers than they do leaders. It may be fair to say, therefore, ineffective followers may be more of a handicap to an organization than ineffective leaders.

The combination of great leaders and great followers make for a great organization.

What qualities and attributes make great followers?

Here are eight for starters:

  1. They have developed a skill level from which the organization benefits – knowledge and skills  pertinent to the organizations mission.
  2. They set a higher standard of performance than is necessary to perform their job.
  3. They are good at self management. They perform their functions with little intervention from leadership.
  4. They think for themselves and work well within team environments.
  5. They are critical thinkers whose knowledge and judgment can be trusted.
  6. They take ownership of their own mistakes and have a high level of ethical standards.
  7. They come to work to make a difference – for which they receive a paycheck rather than simply coming to work to collect a paycheck.
  8. Effective followers are committed to the mission and vision of the organization in addition to the care of their own lives.

There are considerable implications of finding the right followers to lead. When the cost of making a wrong selection decision can be three to eight times annual salary plus lost knowledge, customer confidence, lower follower morale and lost time the selection process is critical.

The very first step to accruing the right followers is to define what the expectations are for the function they will fill.

Besides the basic skills and knowledge needed, considerable thought must be given to the key results and key accountabilities for the job function.

Specifically, the stakeholders (leaders and current followers) need to define the perfect follower for the specific function in the current organizational culture. The definition requires metrics as a tool for evaluating followers.

In order to add metrics you need to define quantifiable aspects for each of the key results and key accountabilities.

For example:

  • The stakeholders define the key results and key accountabilities
  • A scale of 1-10 can be used to define the importance of each key result and accountability
  • The stakeholders obtain consensus on the ranking creating a benchmark
  • Each follower is then assessed and compared to the benchmark

The results:

  • Great leaders get great followers
  • Greater productivity and cooperation
  • Higher follower morale
  • Higher follower retention
  • Greater leadership satisfaction
  • Greater return for the shareholders

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Consider Using IOB along with ROI for Businss Impact.

IOB-(Impact On Business) directly aligns employee development.

ROI-(Return On Investment) measures the cost of development technology to the direct monetary return. Using only ROI to measure development success does not answer the questions:
1. How has employee focus and engagement changed?
2. How has job performance changed?
3. How has retention of high performers improved?
4. How are skills being utilized to improve customer relations?
5. Has customer repeat business improved?
6. Is  improvement long-term?
7. Has development supported an organization’s business objectives?

Just relying on ROI metrics is one of the key reasons that employee development is one of the first things to go when an organization cuts costs.

Organizations should be able to show that if employee development has provided the employee high-quality and job-relevant training, it will translate into better job performance which directly impacts business objectives.

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TALENTS People Bring to Work

When companies source candidates for a job the traditional approach is to look at:

  1. Technical Skills
  2. Knowledge
  3. Experience

This information can be determined by reading a resume, conducting interviews and reference checking.

What can not be determined from the information above is how to determine or measure three additional attributes people bring to work:

  1. Ways of valuing or how they are motivated to do the job
  2. Behavior styles critical to success
  3. Personal skills

These talents can only be determined through appropriate assessment tools.
Click here to learn more about selecting the right talent

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Learning Executives Turn to More E-learning

Travel restrictions and a greater shift to e-learning and virtual delivery are anticipated by the majority of learning executives (69.6 percent and 55.8 percent, respectively) involved in the latest survey by the American Society for Training & Development (ASTD).

Overall, the confidence of learning executives is beginning to stabilize, according to the ASTD’s Learning Executive Confidence Index (LXCI).

The highlights of the LXCI for first quarter 2009 include:

  • Only 7.1 percent of learning execs indicated that current economic conditions will have no impact on the learning function in the next six months, down from 12.8 percent in Q3 2008 and 11.4 percent in Q4 2008.
  • The “Impact on Corporate Performance” index reversed previous downward trends.
  • Two indices, “Ability to Meet Learning Needs” and “Status as a Key Strategic Component,” stabilized.
  • The “Availability of Resources” index fell 2.8 points, and most learning executives forecasted decreases in their learning expenditures over the next six months, as well as a decline in use of external services to aid the learning function.
  • The majority, 58.1 percent, reported that their industry performance will remain the same or improve over the next six months.

This index, launched last August, is designed to assess the outlooks and expectations of learning executives for the next six months.


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According to Gallop 47% of executives report being underutilized!

Besides the under-utilization of executives, 74% of employees are disengaged at work! This results in hundreds of billions of lost productivity dollars according to Gallop surveys.

With so much talent available in what we are referring to as “these tough economic times,” being accurate in our selection and attentive to developing skills has never been more important.

How do we make sure we are getting and developing the right talent?

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